VPRS 12317 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The "master set" of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.本市政委员会会议纪要依据1863年《市政机构法案》（27 Vic., No.184）第145条及后续涉及地方治理的相关立法制定，其中包括1958年《地方政府法案》（No.6299）。1863年之前便已存续的诸多地方治理机构，均以会议纪要的形式留存其会议记录。上述法案要求，每次市政委员会会议的全部议事流程均需记录为会议纪要，并载明全体出席议员姓名，以及所有对动议投赞成票与反对票的人员信息。会议纪要的官方正本（master set）还须经市长或会议主持人签字，且该正本须在后续市政委员会会议上审议确认后方可签署。该会议纪要涵盖市政委员会负责的各类事务，包括基建工程、社区服务、市政税征收、物业估价与城镇规划等。维多利亚州多数地方市政委员会采用委员会制度。1903年《地方政府法案》（No.1893）废除了单独留存委员会会议纪要的强制要求，并新增规定：委员会向市政委员会提交的报告须纳入市政会议纪要之中。在部分情形下，委员会会议纪要可直接录入市政会议纪要簿，既可替代委员会报告，也可作为报告的补充内容一并收录。若委员会会议纪要以独立卷宗形式留存，则其构成与市政会议纪要相互独立的档案系列。