VPRS 12784 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The "master set" of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.本数据集收录的市政委员会会议纪要，系依据1863年《市政机构法案》（27 Vic., No.184）第145条及后续相关地方政府立法制定，其中包括1958年《地方政府法案》（No.6299）。1863年之前便已设立的诸多地方政府机构，均以会议纪要的形式留存其议事记录。上述法案均明确规定，市政委员会的每一次会议均需完整记录全部议事流程，并留存全体出席议员、所有投赞成票与反对票者的姓名。会议纪要的官方定本（master set）需在下次市政委员会会议审议确认后，由会议主席或市长签署生效。该类纪要涵盖市政委员会负责的各类事务，包括基建、社区服务、地方税征收、物业估值与城镇规划等。维多利亚州的大多数市政委员会均采用委员会治理体系。1903年《地方政府法案》（No.1893）废除了单独留存委员会会议纪要的要求，转而规定委员会提交给市政委员会的报告需纳入市政会议纪要。在部分情形下，委员会会议纪要会被直接录入市政会议纪要簿，可替代委员会报告，或作为报告的补充内容。若委员会会议纪要以单独卷宗留存，则其与市政会议纪要各自构成独立的档案序列。