VPRS 15147 Committee Minutes (GRS 1684)

This series may contain the minutes of a single committee or a number of committees.The committee system is employed by most Victorian councils. A committee may be appointed by a council for any purpose which it is felt would be better regulated and managed by such committee. A committee may be either a standing committee or an occasional committee. Standing committees (in areas such as finance, public works, health, etc.) are appointed to oversee specific matters on an ongoing basis. Such committees submit reports to the council regularly and these are included in the Council Minutes. Occasional committees are appointed for shorter terms to manage such things are arrangements for ceremonial occasions. Membership of committees is made up of some or all of the councillors of the municipality.The Municipal Institutions Act 1863 (No. 184) introduced provisions that required councils to appoint committees and specified that committee minutes should be kept and signed by the chairman at the following meeting. The Local Government Act 1874 (No. 506) included the requirement that committees report to council. (No prohibition existed against councils operating with committees prior to these acts.) The Local Government Act 1903 (No. 1893) removed the requirement that minutes be kept and added the requirement that committees' reports to council be included in the council minutes. Subsequent legislation including the Local Government Act 1958 (No. 6299) has continued these requirements.The minutes generally record the names of councillors who attended the meeting, details of agenda items and decisions made. Once the minutes have been confirmed as correct at the following committee meeting, they are signed or certified by the mayor or chairman of the meeting.本数据集系列可涵盖单个委员会或多个委员会的会议记录。维多利亚州绝大多数地方议会均采用委员会治理制度。地方议会可出于任何认为更适合由委员会规范管理的事项，任命专项委员会。委员会分为常设委员会与临时委员会两类：常设委员会（涵盖财政、公共工程、卫生等领域）负责长期监督特定事务，需定期向议会提交报告，此类报告将被纳入议会会议记录。临时委员会任期较短，用于处理诸如仪式活动筹备之类的专项事务。委员会成员由自治市的部分或全体地方议员组成。 1863年《市政机构法》（第184号）首次引入强制地方议会设立委员会的条款，并规定委员会会议记录需经主席在后续会议上签字留存。1874年《地方政府法》（第506号）新增了委员会须向议会提交报告的要求——在此两部法案出台前，地方议会设立委员会并无法律禁令。1903年《地方政府法》（第1893号）取消了强制留存委员会会议记录的规定，但新增要求将委员会提交议会的报告纳入议会会议记录。后续包括1958年《地方政府法》（第6299号）在内的立法，均延续了上述相关要求。 委员会会议记录通常会记录参会议员姓名、议程事项详情及作出的决议。会议记录经后续委员会会议确认无误后，需由会议主持人（市长或委员会主席）签字或认证生效。