VPRS 14089 School Records

This series has been created to contain a variety of records created by Yan Yean Primary School No. 697 (VA 4658) identified as permanent in Public Record Office Standard 2001/01 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached Consignment Details will show which of these records were located and transferred for this school.* Administration records - detailing the organisation of the school's operations, specifically:- files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.- a copy of the school newsletter- diaries of the school principal or head teacher- the school's investment register.* Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name; dates of birth and admission; name, address and occupation of parent or guardian; schools previously attended; grades admitted; summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.* Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspector's report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.* School committees' records documenting their organisation and operation. These include Mother's Club, Parents' Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:- minute books- correspondence files, and- annual financial statements.* School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. School Councils were responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils were also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:- minute books- correspondence files- annual financial statements, and- policy records.* Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:* Records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained:- attendance roll and examination register- teacher's absence register- teacher's time book- teacher's record of collections- corporal punishment register- accident registers, and- inward and outward transfer notes.* Records not included in the disposal schedule. These may include the following:- photographs, video tapes or films of pupils, teaching staff, school buildings and school activities/events- other school publications such as student/staff bulletins, yearbooks and teacher handbooks, and- records pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (e.g., buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.本数据集收录了由第697号雅恩小学（VA 4658）产生的各类档案，这些档案均被《2001/01号公立档案馆学校档案通用处置表》认定为永久保存档案。出于各类原因，该处置表中认定的部分永久档案可能已佚失。本数据集实际收录的档案，均为该校最终停办后由维多利亚州教育部收集留存的档案，据信为目前已知仅存的全部相关档案。此外，部分学校曾经历临时停课阶段。如需了解该校更多信息，请参阅《愿景与实现：维多利亚州公立教育百年史（1973）》中的相关条目。 ### 档案内容 本处置表中认定为永久保存的档案如下。随附的移交批次明细将列明本校实际寻访并移交的档案条目。 1. **行政档案**：涵盖学校运营管理相关事务，具体包括： - 由教育部或其他机构发来的、与本校专属事务相关的官方往来函件档案。教育部发布的通用指令或通告类文件已被筛选销毁。 - 学校校刊副本 - 校长或教务主任的工作日志 - 学校投资登记簿 2. **学生档案**：小学学生考勤总档案为学生登记簿，该登记簿记录内容包括：学生姓名、出生日期与入学日期、父母/监护人的姓名、住址与职业、既往就读学校、入学年级、在校各学年考勤汇总记录，以及最终离校后的去向。学生信息由入学前家长填写的入学登记表录入；若为从其他公立学校转学的学生，则依据原学校出具的转学通知单录入。若本校生成的部分或全部学生登记簿未被寻访到，则留存部分或全部此类学生档案。本数据集或同时包含学生成绩报告单，但仅当该校生成并留存副本的情况下方可收录。 3. **视导档案**：包含教育部视导员在年度及专项视导中出具的报告。视导内容涵盖校园场地、校舍、家具与档案管理状况，学校运营管理、教学水准、课时与纪律、教师办公条件，以及教育部配发教科书的销售审计情况。视导员的报告曾记录于本校专用视导报告簿中；自1980年左右起，相关报告改为以学校评审报告形式呈现，由教育部留存。 4. **学校委员会档案**：涵盖委员会的组织与运营相关记录，包括母亲俱乐部、家长协会、安全之家委员会及其他与本校社区相关的委员会。需移交的具体档案包括： - 会议记录簿 - 往来函件档案 - 年度财务报表 5. **学校理事会档案**：涵盖理事会的组织与运营相关记录。维多利亚州学校理事会自1983年起设立，成员包括校长、教职工代表、家长代表及社会各界代表。学校理事会需在教育部部长发布的指导框架内，确定本校的总体教育政策，同时承担多项其他职责，包括校园场地与校舍的维护、修缮与清洁组织，对学校办学行为与管理的评议，以及法规规定的其他职责。1910年至1983年间，除教育政策制定外的上述所有职责均由学校委员会承担。需移交的具体档案包括： - 会议记录簿 - 往来函件档案 - 年度财务报表 - 政策文件档案 6. 原学校委员会及理事会下设分委员会生成的档案亦可纳入本数据集。 ### 附加档案内容 本数据集或包含处置表未列明的额外档案，原因可归结为以下一项或两项因素： 1. **档案移交早于处置表发布时间**：除上述档案外，通常还会留存以下档案： - 考勤登记簿与考试登记册 - 教师缺勤登记簿 - 教师考勤簿 - 教师收款记录簿 - 体罚登记册 - 事故登记册 - 内外转学通知单 2. **未纳入处置表的档案**：此类档案可能包括： - 学生、教职工、校舍及学校活动/事件的照片、录像带或胶片 - 其他学校出版物，如学生/教职工简报、年鉴及教师手册 - 与本校历史特殊事件相关的档案，如建校、校庆、重聚活动或停办相关记录 在部分情况下，本数据集或包含一份编号为VA 714的教育部档案，标题为“停办学校档案”。该档案记录了学校资产（如校舍、土地）的处置、学校用地储备的撤销，以及教育部与学校停办相关的其他活动。